We use the latest meeting management technology to provide our clients with fast, cost-effective, and convenient solutions. Our event staff members have the organizational, technical, and communications skills to plan and conduct any type of event, regardless of size or location.
At the start of each project, we analyze tasks, refine our work plan to ensure that each task has been assigned to a specific team member, and build in a quality control step for each task. Below are some of the tasks we undertake for each phase of an assignment:
Pre-Event Planning
- Negotiate and contract with venue/vendors, securing the best possible accommodations and meeting space at competitive rates
- Prepare logistics communications
- Finalize work plans and timelines that capture all event details
- Finalize budget tracking document(s)
- Develop registration system
Onsite Management
- Develop detailed onsite schedule so each task has a project staff member assigned to it
- Provide attentive, friendly staff who coordinate with venue, vendors, event attendees, and Federal staff to ensure an outstanding experience for all involved
- Set up and staff registration/information table for additional meeting support
- Ensure that meeting space, audiovisual equipment, food and beverage services, and event materials are prepared appropriately
Post-Event Management
- Provide the client with accurate, timely reports
- Process appropriate reimbursements and honoraria
- Finalize all meeting summaries and other wrap-up documents